Onboarding · preboarding · offboarding
Get your new hires 100% productive in half the time
Weloom indexes your PDFs, procedures and internal guides to turn them into a living AI knowledge base. Journeys, quizzes and a 24/7 assistant are generated automatically — your HR teams save hours, your new hires become autonomous from day one.
What Weloom is built on
Hosted in France : Database and files hosted in Paris. AI sub-processors under standard contractual clauses, public list. · GDPR by design : Export or erase an employee in one click, automatic purge three years after they leave. · eIDAS electronic signature : Contracts and policies signed in-app, timestamped. · Sign in with Google or LinkedIn : Google and LinkedIn SSO, email sign-in link or password. · Encrypted conversations : Assistant exchanges are encrypted, with a per-customer key. · Audit trail : Sensitive actions are logged: who, what, when.
The reality
You know how to hire. Onboarding is where it all plays out: the first weeks decide what comes next.
The problem
Your onboarding already costs more than you think
Between building the materials, the repeated questions and turnover, every new hire takes several HR-days. Multiplied by 10, 30 or 60 hires a year.
- Documents scattered across SharePoint, Notion, Drive
- PDFs never read to the end
- The same questions asked every week
- Onboarding written by hand, never up to date
- No visibility on progress
- Knowledge leaves with those who go
- A single platform, powered by your documents
- Interactive journeys generated automatically
- An AI assistant that answers instead of the HR team
- Updates in a single drag-and-drop
- Real-time analytics on every employee
- Company memory preserved and ready to use
The product, for real
From your documents to a self-sufficient new hire, in four moves.
01Import
You drop in the welcome handbook, procedures and policies. Weloom reads and indexes them, scans included.
Employee lifecycle
From preboarding to offboarding
Weloom doesn't stop at the onboarding journey: the paperwork before day one and the employee's clean exit are handled in the same place, with electronic signature, checklists and full traceability.
Real-time tracking
Administrative preboarding
The file is complete before they even arrive.
Administrative file
Contract, bank details, ID, health insurance: the new hire receives their invitation link, activates their Weloom account and uploads everything in one place.
Electronic signature
Contracts and amendments signed online (eIDAS), automatic reminders and status tracked in real time.
Compliance & archiving
Every document is versioned, timestamped and retained: you keep the full history of the file.
Automatic reminders
Email and in-app notifications at every step: uploaded, sent, read, signed, rejected, reminded.
Controlled offboarding
No step forgotten, no equipment lost.
Departure checklist
One template per role: exit interview, handover, access to revoke — every step assigned to the right person.
Equipment return
Laptop, badge, phone, vehicle: inventory signed off, ticked and dated, nothing gets lost.
Access revocation
Tools, HRIS, mailbox: revoking rights is scheduled and traced for security.
Final paperwork
Work certificate, final pay statement, attestations: generated, signed and archived at the right time.
The comparison
A new product category, not yet another LMS
- “We already have ChatGPT”
- A generic model knows nothing of your remote-work policy or your procedures, cites no verifiable source, tracks nobody — and handing it your internal documents exposes your data.
- “We already have an LMS”
- A library asks you to produce everything before you start: modules, scripts, quizzes. Weloom starts from what you already have and transforms it.
Concrete benefits
What you gain, from the very first journey delivered
The targets we set with our first pilots — measured in your dashboard, not in a brochure.
What onboarding really costs you
Days to autonomy gained
How many days earlier a hire becomes productive. Your call — set it to 0 if you are not convinced.
First-year departures avoided
Early resignations a better welcome would spare you. Set to 0 to ignore this lever.
Fine-tune HR assumptions
Preset to common values: €45/h, 8 h per hire, 75% handled. Change them if you know yours.
Estimated annual value
- HR time freed up€6,480
- Earlier productivity€12,385
- Replacements avoided€22,500
Net gain after the Starter plan
€39,131
Subscription paid back in
2 d
See how it is calculated
HR time freed up
24 hires × 6 h × €45/h
Earlier productivity
24 × 5 d × €206/day, counted at half
Replacements avoided
1 departure avoided × €22,500 replacement cost
144 HR hours freed per year (6 h per new hire).
Starter plan: €129 excl. VAT per month, 10 new hires included per year. Beyond that: 14 new hire(s) × €49 excl. VAT.
All three levers are yours to set: we apply only two cautions, stated here. A day of autonomy gained is counted at half, since a new hire is already partly productive. A replacement is valued at six months of loaded salary, the low end of common estimates. Your real figures appear in your dashboard as soon as the first journey is published.
Pilot program targets, not observed averages. Your real figures appear in your dashboard from the first journey.
Free resource
The onboarding plan your managers keep asking for, ready to adapt.
You've just priced what an improvised onboarding costs. Here is what you need to structure it this week, before even opening an account.
- Four plans by roleGeneralist, technical, sales, manager — from pre-boarding to day 90, with checkpoints.
- The pre-boarding checklistEverything that happens between signature and day one, in three milestones.
- The 18 questions new hires askThe ones that come back with every onboarding, with the expected answer.
Get the 30-60-90 plan
No credit card, no sales call. The kit opens immediately, and an email link lets you come back to it.
Use cases
A single platform for all your employee journeys
A sample journey for each situation, step by step.
Pilot programme
Weloom is starting out. We are looking for five companies to build what comes next.
Five seats for eight weeks of close support, at no charge: we build your first journeys with you, and you tell us what is missing.
Nicolas Calmettes, founder — he answers every application himself, within two working days.
Reply within two working days. No commitment on your side.
What you get
- Eight weeks of full access, no card required.
- Your first journeys built with you, from your own documents.
- Direct access to the founder, not a support desk.
- 30% off the subscription for life if you carry on, monthly or annual (not combinable with the annual discount).
What we ask
- A thirty-minute call every other week.
- Honest feedback, including when things go wrong.
- Permission to quote you — if, and only if, the product won you over.
Who it is for
- French SMBs and mid-market companies of 50 to 500 employees.
- At least ten onboardings a year.
- Someone in HR ready to champion the project internally.
FAQ
Your questions, our answers
Allow 15 minutes to import your first documents and generate a complete journey. No technical setup, no mandatory prior integration.
PDF, Word (.docx), Markdown, plain text, PowerPoint presentations. The AI handles procedures, welcome handbooks, internal guides or HR documentation alike.
Your data is hosted in France, in Paris (Supabase and Vercel, Paris region). Weloom is GDPR-native; your content is never used to train third-party models.
Weloom combines several generation and retrieval models. The AI reads your documents, structures the knowledge, generates journeys and quizzes, and powers an assistant that always cites its internal sources.
Yes — everything is editable. You can reorder modules, add or remove sections, customise the tone, integrate your visuals. The AI does 90% of the work, you keep 100% of the control.
In most cases, yes. Otherwise, Weloom coexists with your LMS: your employees sign in with SSO (Google, LinkedIn) and your existing content is imported into the knowledge base to add the AI layer.
Your knowledge already exists. Let Weloom turn it into an employee experience.
Build your first journey in minutes: import a document, Weloom does the rest.
- No commitment
- Set up in 15 min
- Data hosted in Europe